SECRETARY

 

**Please be sure to include a resume and cover letter for consideration. Thank you for your interest.

SECRETARY: JOB DESCRIPTION

POSITION SUMMARY

CLC is currently looking for a Secretary to provide administrative support to Attorneys, Supervising Attorneys and Firm Directors. Secretaries report directly to the Office Manager in their firm.

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RESPONSIBILITIES

The primary duties for this position include, but are not limited to:

• Be available during regular business hours (8:00 AM to 5:00 PM) to perform job duties

• Arrive promptly at work each morning

• Answer telephones, respond to telephone requests for information, and assist attorneys in obtaining information from telephone callers

• Open case files, enter information into CLC databases, prepare introduction letters, file opening worksheets and labels

• Close case files, sticker closed files with barcodes, make notations for each closed files in CLC databases, send closed files to archives

• Prepare guardianship letters and forms, adoption referrals, subpoenas, restraining orders, juvenile dependency petitions, custody orders, educational needs forms and other documents as directed by the attorneys

• Perform photocopying, faxing and filing of case files and documentation

• Organize and maintain paper and electronic files

• Troubleshoot malfunctioning photocopying machines and notify Office Manager if unable to fix

• Pick up and distribute mail on a daily basis

• File documents, as needed, with the clerk’s office

• Assist other secretaries as needed

• If bilingual, assist attorneys with translations during status checks for non-English speaking clients and caretakers

• Update CLC databases with current placement and other information

• Entering timesheet information into databases on a daily basis

• Perform other assignments as requested by the Office Manager

• Communicate regularly with the attorneys regarding status of assignments

• Attend and participate in training sessions, and when needed, assist with them

• Attend staff meetings

• Advise Office Manager when away from desk during business hours for coverage purposes

• Complete daily timesheets as required for all non-exempt employees

EXPERIENCE AND QUALIFICATIONS

• Knowledge of Microsoft Word, Excel and Outlook
• Excellent typing, filing, proofreading, and organization skills
• Ability to be professional, patient, and understanding when taking telephone calls from clients
• Possessing a pleasant demeanor in the office and knowing how to communicate effectively with colleagues
• Having a team player attitude and willingness to help out
• The candidate must be able to provide proof of full COVID-19 vaccination plus booster status

BENEFITS & COMPENSATION

The pay range for this position is $19.83/hr - $33.46/hr, based on relevant experience as determined by CLC. CLC offers an excellent benefits package including 15 PTO days and 12 sick days in the first year, an up to 6% employer-matched retirement plan, and generous Family and Medical Leave and health care plans.

CLC values diversity, equity, inclusion, and respect for all individuals in the workplace. We recognize the importance of a culturally diverse workforce across all job classifications, and encourage candidates with diverse backgrounds, lived experiences, and perspectives to apply. CLC is committed to inclusive practices in recruitment, hiring, promotion, and retention.

A valid California driver’s license, reliable automobile, auto insurance, and proof of primary vaccination and one booster for COVID-19 required while working for Children’s Law Center.

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