The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, can diligently work independently and in a collaborative environment, join our team. LAHSA is leading the fight to end homelessness in LA County. Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.
Created in 1993, LAHSA is a joint powers authority of the city and county of Los Angeles. As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $800 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness.
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Under the direction of the Manager, Executive Support, the Executive Assistant is responsible for assisting the Manager and the Executive Support Services Unit in the smooth operations of the Executive Department by providing excellent administrative support to the Executive Director, various C-Suite Executives, LAHSA Commission and Committees, and other special projects and requests as required. Key responsibilities include scheduling for executives, coordinating internal and external meetings, preparing and editing correspondence and presentations, managing the executive office files and retrieval system, and working directly with the senior leadership team to follow up and track project progress.- The executive assistant is responsible for effectively managing the calendars of the C-Suite Executives, processing all correspondence to or from the executives as well as opening and prioritizing all incoming information.
- Assists the LAHSA Commission Liaison with coordinating agendas, collecting and posting supporting documents, running the monthly Committee and Commission meetings, and adhering to Brown Act requirements.
- Assists executives in maintaining regular communications with Commissioners, elected officials, partner agencies, staff, and other stakeholders.
- Maintains records and files including those of a confidential nature. Performs confidential services as requested.
- Manages data entry, databases and other relevant data information related to the activities of the executives.
- Prepares correspondence and meeting agendas with or without dictation. Records minutes for meetings, as required.
- Organizes meetings and helps with conferences, preparing meeting room, audio/visual equipment, and materials.
- Arranges business travel and completes expense reports.
- Other duties and projects as assigned.
- Exceptional expertise with Microsoft Office, including Word, Outlook, Excel, Teams, and PowerPoint is essential.
- Must be a confident, intelligent self-starter who can develop effective business relationships, both internally & externally, working closely with C-Suite, Directors, Associate Directors and the Executive Support Services team.
- Excellent organizational, analytical, and written and oral communication skills to accurately relay information through phone conversations, messages, emails, memos, letters, and other forms of correspondence.
- Stellar time management skills and the ability to manage multiple projects and prioritize in a fast-paced environment while exercising sound judgment and flexibility.
- A critical thinker, with a high level of initiative, motivation and enthusiasm.
- Demonstrates a sense of urgency, responsiveness, and attention to detail.
- The executive assistant must be able to work with sensitive information in a professional and confidential manner.
- Proven professional experience and educational background.
Schedule
- The Executive Director or designee may change the schedule of positions between remote, hybrid and onsite, as necessary to accomplish LAHSA's business needs.
Appointments are typically made between the minimum and the midpoint of the range, depending on qualifications.
Applicants may make a reasonable accommodation request for this job by calling the Human Resources Department at (213) 683-3333; or via email at humanresources@lahsa.org.
Medical Insurance
LAHSA pays a portion of the premiums for medical for all full-time employees and their dependents. Employees are responsible for the difference in the premiums through automatic bi-monthly payroll deductions.
Medical plans are administered through ADP Total Source. The following are enrollment options:
Medical
HMO/PPO: Kaiser Permanente, Aetna
Dental Insurance
LAHSA pays a portion of the premiums for selected dental benefits for all full-time employees and their dependents. Employees are responsible for the difference in the premiums through automatic bi-monthly payroll deductions.
Dental plans are administered through ADP Total Source. The following are enrollment options:
Dental
HMO/PPO: Guardian Dental
VSP Vision Plan
LAHSA offers this voluntary comprehensive vision plan to all full-time employees through ADP TotalSource. It includes yearly comprehensive exams, lenses, frames and contact lenses. All premiums are pre-taxed and paid 100% by the employee through automatic bi-monthly payroll deductions.
AFLAC Supplemental Insurance
LAHSA offers this voluntary supplemental insurance to all full-time employees. Plan options include personal accident, personal cancer indemnity, personal short-term disability, and personal life insurance plans. Most premiums are pre taxed and paid 100% by the employee through automatic bi-monthly payroll deductions.
ADP Flexible Spending Accounts
LAHSA offers employees this voluntary flexible spending account plan through ADP TotalSource. Employees may elect to participate in dependent care or health care expense accounts. All premiums are pre-taxed and paid 100% by the employee through automatic bimonthly payroll deductions.
Life Insurance
LAHSA pays 100% of the premium for $50,000 basic life insurance coverage through ADP.
Voluntary Group Life Insurance
LAHSA offers employees this voluntary group life insurance through Lincoln Financial. Employees may elect to participate in dependent care or health care expense accounts. All premiums are pre-taxed and paid 100% by the employee through automatic bimonthly payroll deductions.
Long Term Disability
LAHSA pays 100% of the premium for long term disability coverage through ADP.
Public Service Loan Forgiveness (PSLF) Program Eligibility
LAHSA is considered a government employer for the PSLF Program.
Pension Plan
LAHSA provides a 401A pension plan through Lincoln Financial. After 6 months of employment, employees are eligible for contributions of 5% of the employee’s salary with a qualification date of 500 hours or 6 months after the date of hire.
Deferred Compensation Plan
LAHSA provides a 457 Deferred Compensation plan through Lincoln Financial. Employees may elect to defer up to IRS maximum limit per year of their earned salary for income tax purposes.
Time Off Administrative Leave
Executive Director, chiefs, and directors receive five (5) days of admin leave each calendar year in addition to the time-off below.
Vacation
Vacation is earned according to each month of service commencing with the employee’s initial date of hire.
- Less than five (5) years of employment, eighty (80) hours per year.
- Five (5) to ten (10) years of employment, one hundred twenty (120) hours per year.
- More than ten (10) years of employment, the one hundred twenty (120) hour total shall be supplemented by one (1) workday of paid leave for each twelve (12) months greater than one hundred twenty (120) months of employment. This vacation accrual is capped at twenty (20) workdays per year
Sick Leave
Full-time employees accrue sick leave at a rate of 12 days per year. Maximum accrual of sick leave is 160 hours.
Paid Holidays
All employees receive the following observed company holidays off:
New Year’s Day
Martin Luther King Jr. Day
President’s Day
Cesar Chavez Day
Memoria Day
Juneteenth
Independence DayLabor Day
Indigenous People’s Day
Veteran’s Day
Thanksgiving Day
Day After Thanksgiving
Christmas day
In addition to the above holidays, full-time regular employees who have completed their 1-year introductory period are entitled to two (2) “Floating Holidays” during the calendar year.
Updated 06/27/2023
